Step-by-step explanation
Confirm that nómina names the individual salary receipt in this file.
Nómina can refer to a list or payroll concept as well as pay received, so do not classify a file from that word alone. Read the complete heading and function: a Spain individual salary receipt commonly identifies an employer and worker, a settlement period, earnings, deductions and a net amount, and may include a separate contribution-base block or continuation. A company-wide payroll register, employment certificate, contract, bank transfer proof or annual tax certificate is a different source and should keep its own document label and quote line. Classification comes before terminology, page counting and pricing.
Original fictional example: secure upload contains a one-page document headed “Recibo individual de salarios — abril de 2026” plus a second sheet of contribution bases. The manifest records one April payslip with two source parts. A separate bank credit labeled “Abono nómina” is inventoried as payment evidence, not merged into the salary receipt.
01
Classify the document by heading, parties and function.
Record the complete non-personal title and confirm whether the file reports one worker and one settlement period. Keep a payroll roster, employment letter, contract, bank payment record, severance document or tax certificate separate even if it contains the word nómina or repeats some amounts. Use Payslip, Pay Slip, Wage Statement or Individual Salary Receipt only when the complete source and the project glossary support that choice.
Original fictional example: “Listado de nómina — Planta Norte” contains twelve employee rows, while “Recibo individual de salarios” contains one worker block. The first becomes a payroll register in the manifest; the second is the payslip.
02
Build a period, page and attachment manifest.
Create one manifest row per selected pay period. Record a privacy-safe employer label, month or start and end dates, source page count, whether a contribution-base block is on the same page or a separate part, and any appendix, correction or duplicate. Do not place employee names, national or Social Security identifiers, bank accounts, salary amounts or full source text in ordinary quote notes.
Original fictional example: three files are labeled “Employer A / Jan / 2 parts,” “Employer A / Feb / 2 parts” and “Employer A / Feb / duplicate.” The quote covers two periods and four source parts, not three payslips.
03
Lock employer, worker and settlement-period fields.
Map employer name and address, tax or contribution-account labels, worker name, identification labels, Social Security affiliation number, professional group, contribution group, settlement dates and total days exactly where they appear. Translate the labels and preserve the printed values, punctuation and masking. Do not expand a partial identifier, standardize a name without an approved instruction or infer that two similar labels hold the same number.
Original fictional example: the worker block prints “N. Afiliación S.S.: ••••4821” and the employer block prints a different “C.C.C.: ••••9034.” The English version keeps two labeled masked fields and never merges them as one Social Security number.
04
Preserve the earnings hierarchy and source classifications.
Keep Devengos as the governing earnings block and preserve the source distinction between percepciones salariales and percepciones no salariales. Translate each printed concept, such as salario base, complemento, horas extraordinarias or a source-specific allowance, in context and retain its amount and subtotal relationship. Keep horas complementarias as additional hours under a part-time arrangement when that is the source label; do not silently merge it with overtime. Do not decide that an unclear item is a bonus, expense reimbursement, benefit or legally salary merely because its amount resembles another month.
Original fictional example: “Plus transporte” appears under “Percepciones no salariales,” while “Complemento puesto” appears under “Percepciones salariales.” The translation preserves those two source groupings and does not move either line after comparing tax treatment.
05
Keep deductions, bases, rates and employer contributions separate.
Map the deductions block row by row, then map any separate contribution-base and employer-contribution block without collapsing them together. Keep base, rate or type, worker contribution, employer contribution and withheld amount in their printed columns. Preserve labels such as prorrata pagas extraordinarias, contingencias comunes, AT y EP, desempleo, formación profesional, FOGASA and base sujeta a retención del IRPF; retain an abbreviation beside a supported expansion when the project glossary calls for one. The translation only renders and reproduces these fields: it does not interpret liability, check the applicable rate or calculate a missing value.
Original fictional example: a deduction line displays base EUR 1,800.00, rate 4.70% and amount EUR 84.60, while the second source part shows an employer contribution in another column. All printed values remain separate; the translator does not verify the percentage or recompute EUR 84.60.
06
Copy totals, currency and number conventions without reconciling.
Preserve Total earned, Total deductions and Net amount payable as separately labeled source totals, together with currency codes or symbols, decimal punctuation, negative signs and blank cells. The English layout may clarify decimal punctuation under a documented project style, but every value must remain traceable to the source. If A minus B does not appear to equal the printed net amount, keep and flag the source values instead of silently correcting them.
Original fictional example: the source prints A = 2.015,40 EUR, B = 315,30 EUR and net = 1.700,11 EUR. The translation copies all three and flags the apparent one-cent difference; it does not replace the net with 1,700.10 EUR.
07
Run cross-period, attachment and bilingual QA.
Compare every translated period with its matching source parts. Check title, parties, period, days, concept order, base-rate-amount relationships, subtotals, totals, repeated abbreviations, footer, signature or receipt lines, page sequence and visible redactions. Compare repeated employer and worker labels across months to catch transcription drift, but preserve a genuine source change. Request a secure replacement for a cropped or illegible field rather than inferring it from another period.
Original fictional example: May uses “Grupo cotiz. 07” and June clearly uses “Grupo cotiz. 05.” QA verifies both against their own sources and retains the change. A blurred July value is marked for replacement, not copied from June.